HR Software Overview

HR Manage is an all-inclusive Human Resource Management Software Solution with rich functionality that can be customised to meet client requirements. It is modular based and any module (or combination of modules) can be deployed. The modules represent the full life-cycle of people at work.
Any size business can benefit from the system. Integration can be done with 3rd party systems like Payroll, e-Learning, Access Control, SharePoint and many more. All the modules are fully integrated so that work done in one module will automatically update core data in other modules. With HR Manage all the functions in a modern HR department are hosted on a single platform.
HR Manage unlocks the strategic functions of a HR department by helping to analyse trends, align to with industry best practices, standardise processes, measure performance, and comply with various industry standards i.e. ISO and labour legislation. With clients such as Fidelity Security Group, The SPAR Group Ltd, RCL Foods and many more, HR Manage reflects the best practices of leading corporations in both the private and public sectors. HR Manage provides the backbone to transform a company’s HR from a merely compliance driven function to a core business asset.

Powerful User Interface

HR Manage boasts a uniquely powerful user interface that is easy to use with a lot of shortcuts to get quick results. The look-and-feel for the different modules are standard with features such as a very advanced Filter Engine, customisable column layout for listed records which can export to Excel with the press of a button.

Email Notifications

Emails can be generated and sent when certain events occur. The people who will receive the notifications and the content / text of the email to be sent can all be customised with the use of smart-tags. Some notifications are sent automatically (e.g. applying for leave) while others are manual (e.g. Send email to person to attend training).


Our HR Software is a generic system with a lot of customisation options including system behaviour, fields, dashboards, themes, reporting, rules and more. The software can be extended even further with the support of custom developed plugins.

Online Self-Service

A customisable web application is provided for employees that is used for performance reviews, leave, workflows, change requests and other HR related functions. The logo and colours of the web can be customised to match the company colours.


HR Manage has its own user accounts management (that can link with Active Directory) which means that the program administrator can set up access for other users in HR Manage without having to log a call with their IT department. The program is very secure and access can be set up for specific features within the various modules as well as access to employees within specific locations.

Organisational Chart

Organisational charts based on the employees in the HR database can be generated in HR Manage Online. The organisational chart can be generated as text in a tree (similar to folders in Windows Explorer) or graphically (similar to shapes in Visio). Employees can also zoom in on different parts of the organisational chart.

3rd Party Integration

With various standard integration features in place and the option to develop functionality for our HR Solution to integrate with almost any 3rd party system like eLearning, Access Control, Time & Attendance and even custom developed systems.


With our Internal Reporting Platform, power users can design their own reports for any module using a powerful WYSIWYG designer (similar to Access and SQL Reports). Data can also be exported instantly to Excel by the press of a button.

HR Manage Modules

Core Modules

These modules form part of the HR Manage core and will always be part of the distribution and configuration. Note that certain modules have smaller sub-modules. More information about them can be found by clicking the Read More button for the module.

People Management

Comprehensive biographic information can be captured / imported for the employees, contractors and external trainees.  Some of the features and sub-modules of the Employee Management module include:

  • Staff movement & Terminations
  • Occupational History
  • Requirements & Compliance Tracking
  • Disciplinary & Grievance Register
  • Organisational Chart


Payroll Integration

HR Manage can integrate with virtually any payroll, either via importing exported files from the payroll or via direct importing from the payroll’s data source.  We’ve even created solutions for syncing local payroll data with HR Manage hosted in the cloud.

You control what information must be imported into HR Manage and how often.  We’ve even had solutions where plugin workflow activities can send data to external systems.


Reporting & Exporting

Generate standard complex reports like the Employment Equity and SETA reports and build custom reports using one of the built-in report designers.  Almost all data can be exported to Excel with the click of a button and we can create plugins for handling custom specialised reporting requirements.

Training Administration

Schedule, track and manage training within your company. Training data can automatically be used for generating SETA and EE reports.  Powerful enough to be used by training providers with hundreds of thousands of records.  Some of the features and modules included are:

  • Bursary & Study Loan Management
  • Cost Tracking
  • Certification module (design and print certificates directly from HR Manage)
  • Reporting & Exporting (i.e. to Access Control systems)

Electronic Job Profiling

Build a library of job profiles that can be linked to employees and used in Performance and Competence Reviews. Employees are automatically assigned to the correct OFO Code based on their assigned job title.  Skills Profiles can be designed and employees can build CVs based on those templates.  We also allow for setting up job profiles in batches using our Job Profiling Matrix.

Performance Management

Conduct reviews online based on generic or customised job profiles. Review processes can be configured to include multiple reviews, 360 degree appraisals with various control options and then scheduled as part of a workflow process.  We’ve recently also added a Consistency Review feature for reviewing and adjusting reviews in a batch.

Leave Administration

Comprehensive leave management with online applications and approvals, reporting and custom workflows for each leave type.  The system allows for complex leave rules to be configured in the system as well as advanced accrual rules.

Workflow Management

Build custom workflows and forms for business processes such as employee on-boarding or staff movement.  With various flexible types of activities (and more being added regularly), the system is as flexible as it gets.  Some of the activity types are:

  • Sign Off – Approve / Reject an activity
  • Form – Design a form with your own questions
  • Decision – Evaluate information captured in the workflow and move to different activity based on the data.
  • Load Requirements – Load compliance requirements for an employee
  • Generate Document – Generate a document containing information captured during the workflow
  • Import from Workflow – Collect all the data captured in the workflow and create or update an employee with the captured information.
  • Custom Plugin Activities – New custom activities can be developed per client that perform specific operations (i.e. send / receive data to external system)

Incident Reporting

Highly customisable Incident Reporting System with ability to build custom workflows and forms.  Built on the existing Forms & Workflow module, but with advanced configurable Incident Types and Locations.