Training Administration
Learner Management System Overview
Training constitutes a significant part of companies’ expenses. Most companies do not have any concrete indication of how this expense contributes towards their return on investment. In order for training practitioners to provide meaningful analysis of trends, measure return on investment, show the relation between training spent and achievement of specific company priorities, they need a proper Training Administration System in place.
When training data management is only driven by the need to comply with Skills Development – and Employment Equity Legislation, the training practitioners will lose credibility and will only be regarded as an “overhead” to business. It is only where the training practitioner has a proper training data management tool when this perception of an “overhead” will change and become a key role player in achieving organisational priorities.
The “Training Administration Module” is one of the longest running modules in the HR Manage suite and was one of the first proper training management software systems available in South Africa. At the time, the concept of a specialised HR software system that can do proper tracking of training and generate SETA reports was nonexistent. The diagram below shows a high level overview of the process flow supported by this module:
Summary of Features
Powerful User Interface
The Training Manager allows for the management of large amounts of training data and provides quick filtering, exporting and reporting of training. Training sessions can be arranged as events with the functionality to track things like progress and expenses Training Records can be updated in batches from various places, quickly and easily.
Reporting
Various reporting options are available. Standard reports via the report wizard (including gap / training needs reports), custom designed reports via the Internal Report Designer and exporting filtered records to Excel with the click of a button.
Bursary Management
Manage bursaries and study loans, their progress and payments (both in and out). Training progress can be tracked and scores can be stored to keep record of achievements.
Customisation
The training module can be extensively customised and clients are allowed to define their own terminology and structures for different types of training. Training can also be configured to be tracked per module or unit standard.
Certification Module
The certification module generates and keeps track of all certificates. Multiple certificate templates can be created and custom designed, each with their own generated serial number and printed directly from HR Manage. Other uses include printing of license cards (i.e. Forklift).
Online Self-Service
Employees can log in online and view training that has been scheduled for them and their sub-ordinates. Instructors, Assessors and Moderators can also see training that they are scheduled for.
Determine Training Needs
An important part of managing training is the process one follows to determine training needs. If this process is based on an “open menu” approach the training practitioners will end up as “events organisers” where people are attending exciting training courses based on their selection from an open list but with very little direct relation to specific skill gaps in their own portfolio.
This module links specific courses required to do one’s work with Key Performance Areas. These will display on a web page where an employee can log on and see the “gaps”. The selection of training options is more focused and can be prioritised for the Workplace Skills Plan.
The system also allows the creation of Training Collections that basically contains a set list of interventions. Employees can then quickly be assessed against a training collection to determine training gaps and this can be done either in HR Manage or by managers via the web.